Advice and guidance on how to run, manage and report on your Erasmus+ adult education staff mobility and strategic partnership projects.
Following recent events, when travelling outside the UK, we advise you and your institution to consult the Foreign and Commonwealth Office (FCO) website for foreign travel advice. You can also find some general guidance on our travel and accommodation webpage.
Running a Key Action 1 project?
The 2017 Call Key Action 1 Convention was held in Birmingham in June 2017.
You can view the presentation from the day below. It includes detailed information about managing your Key Action 1 project throughout the project’s lifecycle, as well as helpful hints and tips.
Watch our Key Action 1 support video
You can watch the recording of our support webinar which was held in July 2017.
Running a Key Action 1 project
Our project support events are designed to help get your project off to a great start and hear from National Agency staff on topics including financial management.
You can view the presentation from the day below.
Running a Key Action 2 project
The Key Action 2 Start-up seminar was held in Birmingham in October 2016. You can view the presentation from the day below.
Watch our Key Action 1 support videos
Questions about your grant agreement or using IT Tools?
Take a look at these video recordings from our support webinar delivered in June 2016. It is split into two sections. You can use the quick links in the videos to skip to the parts you want to review.
Watch part one to cover common queries about your grant agreement, including what to expect, responsibilities and managing changes.
Part two provides guidance and tips for using the European Commission's IT tools including the Participant Portal or EU Login, Mobility Tool+ and Online Linguistic Support (OLS).
Our Start-up events are designed to help get your project off to a great start and hear from National Agency staff on topics including financial management.
Key Action 1
The Key Action 1 Start-up seminar was held in Birmingham in June 2015. You can view the presentation from the day below or download the slides: download the slides (6.36 MB)
Key Action 2
The Key Action 2 Start-up seminar was held in Birmingham in October 2015. You can view the presentation from the day below or download the slides (6.31 MB).
Project handbooks are available to download for guidance on managing your Erasmus+ project:
The 2018 Call Key Action 1 project handbook for VET and adult education is comprised of the following three documents:
- Part one: Introduction to Erasmus+ Key Action 1 (445 KB) for VET and adult education
- Part two: Project and financial management (751 KB)
- Part three: Resource pack (395 KB)
2018 Call Key Action 2 project handbook (864 KB) for VET and adult education.
The 2017 Call Key Action 1 project handbook for VET and adult education is comprised of the following three documents:
Part one: Introduction to Erasmus+ Key Action 1 (445 KB) for VET and adult education
Part three: Resource pack (378 MB)
2017 Call Key Action 2 project handbook (906 KB) for VET and adult education
2016 Call Key Action 1 handbook (1.05MB) for VET and adult education
2016 Call Key Action 2 handbook (660 KB) for VET and adult education
2015 Call Key Action 1 project handbook (318 KB) for VET and adult education
2015 Call Key Action 2 project handbook (654 KB) for VET, adult education and youth
Recognition of learning outcomes
The sending and receiving organisations involved should agree on issuing a Europass mobility certificate at the end of the mobility. Read more about Europass.
The European Commission (EC) produces templates for key reporting documents, such as interim reports which you will need to submit during your project’s lifecycle, and final reports near the end of your project.
Visit our IT tools page for an overview of the European Commission's online tools including Mobility Tool+ and further support and guidance materials.
2017 Call reporting
We recommend you read our Key Action 1 project handbook available above for full information about reporting and guidance.
We have produced the following reporting templates for guidance which are available to download. These are to assist with desk checks during your project lifecycle. Use of these templates is not mandatory however they include the minimum details required by the National Agency. Download the mobility declaration of attendance (15 KB) and participant grant receipt (15 KB) templates.
2016 call reporting
You can download Key Action 1 VET sample participant report templates for learners (76 KB) and sample participant report templates for staff (61 KB). These are example templates only. Participants will receive these documents automatically via the Mobility Tool+ and must complete them once received by email from Mobility Tool+. However you may find it useful to share these templates with participants in advance so they can know what to expect to receive.
When the reporting documents are made available we will publish guidance documents to help you submit a good quality report. We will also notify you if we hold any face-to-face events or online webinars to provide further reporting guidance.
Participant Portal user manual
This document explains how to obtain your organisation's PIC number, which you must have before you submit your application, and how to use the Participant Portal.
We have put together a checklist with points to consider before, during after learner and staff mobility placements. Download the 2017 KA1 Vocational Education and Training (VET) and Adult Education Beneficiary Project Checklist (257 KB).
Final Beneficiary Report Guidance
These guides are designed to help you complete and submit the Final Beneficiary Report (also referred to as the Final Report) for your project.
For KA1 projects, download the 2018 KA1 VET and AE Final Report Beneficiary Guidance (1.2 MB).
For KA2 projects, download the KA2 AE and VET Final Report Beneficiary Guidance (874 KB).
Please subscribe to our newsletter to be notified of future advice and guidance information for reporting.
The Erasmus+ Online Linguistic Support (OLS) has been designed to provide language assessments and courses for Erasmus+ participants and aims to improve their knowledge of the language in which they will work, study or volunteer abroad so that they can make the most out of their experience.
Promotion and Dissemination
Dissemination is a term used by the European Commission in many of its documents and simply means to spread widely. All projects are encouraged to share (or disseminate) the successes of their project. This means that even after your project finishes the successes can still have an impact in the future. Important information about dissemination can be found in Annex II of the Erasmus+ Programme Guide. For more information please visit our Promotion and dissemination page.
All organisations running an Erasmus+ project agree to promote the programme to their staff and learners and to disseminate the results of Erasmus+ activities. Any materials or digital products produced to promote the Programme must use the European Commission's Erasmus+ logo and publicly acknowledge the support received from the European Union. For logos and guides on how to use them please see the promotion and dissemination page.
Erasmus+ Project Results Platform
The Erasmus+ Project Results Platform (EPRP) is a dissemination platform developed by the European Commission for Erasmus+. It offers a comprehensive overview of projects funded under the programme and highlights best practices. The platform serves as a useful tool in disseminating the outcomes of your project and makes available any tangible resources, products, deliverables and outputs which have resulted from funded projects.
What do I need to use the platform for?
Erasmus+ beneficiaries can do the following actions:
- Upload results, website information and add a logo to your project
- Edit personal contact data for the project co-ordinator and partners
- Submit your uploaded content for review by the National Agency
We would encourage you upload your project results regardless of which Key Action your projects is funded under to disseminate your successes. However please note for Key Action 2 projects it is compulsory to upload your project results as stated in your grant agreement.