Five beneficiary tips on using the EPRP

We recently interviewed Maija Linnala from the IARS International Institute and Dr Steve Taylor from the University of the Highlands and the Islands about how they use the Erasmus+ Project Results Platform (EPRP).

They both shared some brilliant tips, so read on to discover how to make the most of the platform.

1. Get to know the platform

Their first tip is all about understanding the EPRP. Maija said: “Familiarise yourself with how the platform works. Look at guidelines and FAQs, they are all very helpful so make sure you do go through them properly.”

Steve added: “Look at other EPRP pages to see how other people are laying things out, what sorts of results they are adding and under what headings. And also, simply to see if your project is innovative - has it been done before or does it complement something that has gone on before?"

Screenshot of attendees and speakers at virtual Learning Networks EPRP workshop

2. Keep your project summary simple

Steve focused on making his page easy to read. “Set out your project summary in a logical structure with a narrative flow. Context followed by objectives, who the participants were, dissemination activities, how the project was managed, intellectual outputs, multiplier events and the range of impacts,” explained Steve.

“Use simple English. Make sure it is in an obviously laid out format so people can easily assimilate all the information. Focus on the key messages.”

On a similar note, Maija said: “Don’t copy from your application form as that language can be quite technical, so try and put it in your own words and get someone from outside of the partnership to review it and make sure it makes sense to them.

“Include a project logo, your website, and your contact details. Make sure your project card is up to date and the contact details are accurate, as you can get quite a few enquiries.”

UHI EPRP page

3. Involve your partners

Ensuring partners had a role to play was an important part of IARS’ experience, as Maija explained: “We took the lead but ran the content past our partner that led on communications to ensure we were putting out visually appealing content. 

“Towards the end of the project, we took stock of the different deliverables that were going to be uploaded, so I created a spreadsheet with the relevant outcomes and outputs’ titles and descriptions and shared this with partners so they could recommend any changes or additional resources that could be uploaded. 

“So, although we did the work, it was a good way to get partners involved and use our partners as a way to double check we had everything. Keep your partners updated and involve them in the process as they may see something you have missed.”

Make sure you have enough time; don’t leave uploading results to the last minute.

4. Start early

For Maija, it is never too early to start preparing your project’s page on the platform. She explained: “Keep your platform up to date and start uploading results as soon as you have produced them. You can prepare titles and descriptions in advance. Keep descriptions short and simple. 

“Make sure you have enough time; don’t leave uploading results to the last minute as this is a significant part of your project and it can take quite a long time. Sometimes leading up to the deadline, the platform can crash so you can’t log on. To avoid last minute panic, start early."

IARS EPRP page

5. Check your formatting

Lastly, Steve urged everyone to remember their formatting. He said: “Make sure your outputs are in the right format and include the right information. We had quite a few in Word documents instead of PDF, so I had to convert Word documents into PDFs. Or PDFs sent from partners didn’t have disclaimers or logos, so I had to convert them, change them, reupload them – if you have to do that multiple times it can be a huge amount of work. 

“Ensure final documents include all the necessary information and in the right format and that will save you so much time.”

You can hear more from Maija and Steve, as well as a presentation from Stephen Green from the UK National Agency on the EPRP, in the recording of our Learning Networks workshop that focused on utilising the EPRP.

All the resources from our Learning Networks virtual workshops can be found on the Learning Networks events page. You can also find out more about the Erasmus+ Project Results Platform on our promotion and dissemination page.

Watch the Learning Networks EPRP workshop recording now.