Key resources

Our key resources page includes important documents, videos, templates and tools to support you when applying for, and running and promoting, Erasmus+ projects. We will be adding resources on an ongoing basis so please remember to visit this page regularly. We recommend that project organisers visit their sector-specific area on the website for tools to manage their project.

Some resources are available in Welsh: please visit the Welsh language page for more information.

If you would like printed copies of any of our publications, we will try our best to help you with this. Please contact us for more information.

Contents

Publications

Project management resources

Project handbooks

Application forms and guidance documents

Publications

Guide to the Erasmus+ website

'Learning together' brochure

Our brochure is aimed at UK organisations wanting to find out more about the Erasmus+ programme.

Download the 'Learning together' brochure (913 KB)

Case studies

We produce case study booklets and other materials designed to showcase your successes and real life stories from participants.

Download the Building for Erasmus+ 2013 case studies booklet (1.74 MB)

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Project management resources

Erasmus+ Programme Guide

The Erasmus+ Programme Guide is the key document produced by the European Commission for anybody who would like to have a thorough knowledge of the Erasmus+ programme. This document is mainly addressed to those organisations who are, or wish to be, participants in Erasmus+. It contains detailed information on the Key Actions, and all the rules and conditions for receiving a grant from the programme. If you are applying under the 2015 Call, please ensure you download the 2015 Programme Guide.

Download the Erasmus+ Programme Guide for the 2014 Call (1.53 MB) Version 3. Last updated 09.04.2014

Download the Erasmus+ Programme Guide for the 2015 Call (4.8 MB) Version 3. Last updated: 14.11.2014 - see corrigendum below

Summary of main changes in version 3 of the 2015 Programme Guide:

  • African, Caribbean and Pacific (ACP) countries (classified as Region 11 in the Programme Guide) are not eligible under the new international credit mobility aspect of Key Action 1 in the field of higher education.

To find out more about the countries which are not eligible for this activity, please consult the ‘eligible countries’ section of the Programme Guide.

Corrigendum

In February 2015 the European Commission published a corrigendum to the Programme Guide. The changes refer to the higher education sector. Please make sure you read this document carefully alongside the Programme Guide.

Download the corrigendum to version 3 of the 2015 Programme Guide (339 KB) - Published 04.02.2015

Need an older version?

Previous versions of the Programme Guide, along with the main changes in each version, can be found on the European Commission's website.

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Deadline factsheets

You can download factsheets listing the key deadlines for 2015. Please note that the deadline has changed for applications for Key Action 2 Strategic Partnerships since the 2015 Call was announced. It is now 31 March 2015 for higher education, vocational education and training, schools, adult education, as well as all cross-field applications.

2015 application deadlines - centralised (177 KB) (i.e. where applications are submitted to the European Commission’s Executive Agency)

2015 application deadlines - decentralised (226 KB) (i.e. where applications are submitted to the UK National Agency) Version 4. Last updated: 18.05.2015

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2015 Call for Proposals

The European Commission publishes a Call for Proposals each year. This provides high-level details on programme eligibility, award criteria, budgets and application deadlines.

Download the 2015 Call for Proposals (395.62 KB)

A Call for Proposals has also been published for the VET Mobility Charter.

Download the VET Mobility Charter Call for Proposals (358 KB)

Download the VET Mobility Charter Call for Proposals Procedural Annex (132.05 KB)

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Assessor's guide for the 2014 Call

This document is a guide for experts to use when assessing applications submitted under the Erasmus+ Call in 2014. This guide provides useful insight in how applications are assessed and what makes a high-quality application. Please note that is the assessor's guide for the 2014 Call so is for illustrative purposes until the European Commission publishes the 2015 guide.

Download the Assessor's guide for the 2014 Call (710.168 KB)

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Participant Portal user manual

This document explains how to obtain your organisation's PIC number, which you must have before you submit your application, and how to use the Participant Portal.

Download the Participant Portal user manual (2.7 MB)

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Mobility Tool+ guide

This guide provides information on how to use the tool and includes helpful pointers and links to support you throughout the project management and reporting process.

Download the Mobility Tool+ guide - version 2 (1.17 MB)

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ECAS registration guides

You must register your organisation on the European Commission Authentication Service (ECAS) before apply for Erasmus+ funding. We've developed these resources to help when registering your organisation on ECAS.

Download the ECAS registration guide (512.61 KB)

Watch our step-by-step ECAS registration guide:

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Erasmus+ logo

All organisations running an Erasmus+ project agree to promote the programme to their staff and learners and to disseminate the results of Erasmus+ activities. Any materials or digital products produced to promote the Programme must use the European Commission's Erasmus+ logo and publicly acknowledge the support received from the European Union. The preferred option to communicate about EU funding is to write 'Co-funded by the European Union' next to the EU emblem on the communication material where the EU emblem is used. The positioning of the text in relation to the EU emblem is not prescribed in any particular way but the text should not interfere with the emblem.

Download a .ZIP file of European Commission Erasmus+ logos and brand guidelines (5.26 MB)

After downloading the .zip file please 'extract all files' or unzip the folder for access.

Download the European Commission's Erasmus+ logo (colour) (208.8 KB)

Download the European Commission's Erasmus+ logo (black and white) (151.03 KB)

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Project handbooks

These documents are intended to give you guidance on managing your Erasmus+ project.

Higher education handbooks

Download the HE operational handbook (726 KB)

Find out more about managing your HE project.

Vocational education and training handbooks

Download the project handbook for Key Action 1 VET and adult education (624 KB)

Download the project handbook for Key Action 2 VET, adult education and youth (597 KB)

Find out more about managing your VET project.

Schools handbooks

Find out more about managing your schools project.

Adult education handbooks

Download the project handbook for Key Action 1 VET and adult education (624 KB)

Download the project handbook for Key Action 2 VET, adult education and youth (597 KB)

Find out more about managing your adult education project.

Youth handbooks

Download the project handbook for Key Action 2 VET, adult education and youth (597 KB)

Download the project handbook for Key Action 3 youth (497 KB)

Find out more about managing your youth project.

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Application forms and guidance notes

Application forms

This section is updated on an ongoing basis as application forms are released by the European Commission. For each form we give details of whether it is a 'live' eForm or a draft model. For instructions on completing the forms (and any accompanying documents), and to learn more about applying for funding, we recommend you read our apply for funding section. As the UK National Agency, we also publish our own detailed guides for applicants.

Higher education

Download the application eForm for Key Action 1 higher education mobility version 1 (253 KB) [This is for reference only, as the deadline for applications was 4 March 2015]

Download the application eForm for Key Action 1 higher education mobility version 2 (301KB). [This is for reference only, as the deadline for applications was 4 March 2015]

Note: if you plan to enter more than 99 flows, for incoming or outgoing mobilities, in the activities details section D.1., please version 2 of the eForm.

Download the application eForm for Key Action 1 higher education mobility between Programme and Partner Countries (278 KB) [This is for reference only, as the deadline for applications was 4 March 2015]

Download the application eForm for Key Action 1 higher education mobility consortia (274 KB) [This is for reference only, as the deadline for applications was 4 March 2015]

Download the application eForm for Key Action 2 higher education strategic partnerships (389 KB) [This is for reference only, as the deadline for applications was 31 March 2015]

Vocational education and training

Download the application eForm for Key Action 1 VET mobility (376 KB). Please carefully read the technical error document (684 KB). [This is for reference only, as the deadline for applications was 4 March 2015]

Download the application eForm for the VET Mobility Charter (305 KB)

Download the application eForm for Key Action 2 VET strategic partnerships (413 KB) [This is for reference only, as the deadline for applications was 31 March 2015]

Schools

Download the application eForm for Key Action 1 schools mobility (374 KB) version 2. Please carefully read the technical error document (684 KB) Note: if you have already downloaded the earlier version (KA101 v. 2.03) of this eForm, you can still use it to submit your application. [This is for reference only, as the deadline for applications was 4 March 2015]

Download the application eForm for Key Action 2 school education strategic partnerships (392 KB) N.B. If you are applying for, or have already applied for, a Key Action 2 school education project that is not a partnership between regions, you will also need to submit the KA201 Annex form (32 KB) due to a technical error (355 KB) with the eForm. [This is for reference only, as the deadline for applications was 31 March 2015]

Download the application eForm for Key Action 2 school-to-school strategic partnerships (389 KB) [This is for reference only, as the deadline for applications was 31 March 2015]

Adult education

Download the application eForm for Key Action 1 adult education mobility (373 KB) Please carefully read the technical error document (684 KB). [This is for reference only, as the deadline for applications was 4 March 2015]

Download the application eForm for Key Action 2 adult education strategic partnerships (413 KB) [This is for reference only, as the deadline for applications was 31 March 2015]

Youth

Download the application eForm for EVS accreditation - version 2 (248 KB)

Download the application eForm for Key Action 1 youth mobility (385 KB)

Download the application eForm for Key Action 2 youth strategic partnerships (410 KB)

Download the application eForm for Key Action 3 youth structured dialogue (362 KB)

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Technical errors

17 February 2015: We have been informed by the European Commission that there is a technical error in the Key Action 1 application eForms for schools, VET and adult education. The European Commission have provided the following information on the error for potential applicants:

We would like to inform you that a technical error has been detected in the calculation of Special Needs and Exceptional Costs budget sections in the application forms for the following actions:

  • KA101 School education staff mobility
  • KA102 VET learners and staff mobility
  • KA104 Adult education staff mobility

After deleting an activity from the Activity Details table, budget table Special Needs and Exceptional Costs still contains that activity with costs associated with it in case these costs had already been encoded for that activity. The application with the Special Needs and Exceptional Costs related to the deleted Activity is validated and the application form can be submitted without any warning to applicants indicating a too-high calculated budget.

You can find a step-by-step description of this error in this document (684 KB).

Therefore, before submitting an application for KA101 School education staff mobility, KA102 VET learners and staff mobility or KA104 Adult education staff mobility, please check carefully if the budget table Special Needs and Exceptional Costs contain costs that are only related to Activities encoded in the Activity Details table.

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Accompanying documents

Download the partner mandate template (45 KB)

Download the KA1 youth mobility timetable template (32 KB)

Download the KA2 strategic partnerships timetable template (63 KB)

Download the KA3 youth structured dialogue timetable template (18 KB)

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Guides for applicants

The UK National Agency produces guides for UK applicants which contain detailed information on completing the eForms and submitting your application for funding. Please ensure you read the guidance carefully before applying.

Higher education

Download the guide for applicants for Key Action 1 HE mobility (451 KB)

Download the guide for applicants for Key Action 1 HE international credit mobility (479 KB)

Download the guide for applicants for Key Action 2 HE strategic partnerships - version 2 (672 KB)

Vocational education and training

Download the guide for applicants for Key Action 1 VET mobility - version 6 (764 KB)

Download the guide for applicants for Key Action 2 VET strategic partnerships - version 4 (677 KB)

Schools

Download the guide for applicants for Key Action 1 school mobility - version 2 (571 KB)

Download the guide for applicants for Key Action 2 school education partnerships - version 2 (688 KB)

Download the guide for applicants for Key Action 2 school-to-school partnerships - version 2 (680 KB)

Adult education

Download the guide for applicants for Key Action 1 adult education mobility - version 6 (711 KB)

Download the guide for applicants for Key Action 2 adult education strategic partnerships - version 4 (676 KB)

Youth

Download the guide for applicants for Key Action 1 youth mobility - version 3 (396 KB)

Download the guide for applicants for Key Action 2 youth strategic partnerships - version 3 (747 KB)

Download the guide for applicants for Key Action 3 youth structured dialogue - version 3 (879 KB)

VET Mobility Charter

Download the guide for applicants for the VET Mobility Charter - (566 KB)

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Technical guidelines

This document is produced by the European Commission to support you in submitting your application. It should be used alongside the guides for applicants produced by the UK National Agency.

Download the European Commission's 2015 technical guidelines (1.92 MB). This is version 2 of the technical guidelines, published 9 March 2015.

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