Leonardo Mobility projects

Leonardo mobility focusses on supporting UK vocational education and training (VET) organisations, staff and learners to work together with European partners to improve training, skills and employability. The main target groups considered for mobility include; learners in initial vocational training (IVT), People in the Labour Market (PLM) and Vocational Education and Training Professionals VETPRO. These placements provide an opportunity for individuals to gain real experience developing skills as well as contributing to their career and personal development.

2013 reporting

Lifecycle flowchart

Downloading the report

The report is a .pdf eForm which you will need to download from the Mobility Tool. Before you download the form, you will first need to make sure that the Mobility Tool is holding the correct information and is up-to-date. This means checking the following:

  • All the participants’ and accompanying persons’ information has been inputted, including the partner they went to during the mobility;
  • The dates they flew out and returned from their mobility are inputted and correct, and that they match the evidence provided;
  • All the costs for management, preparation, and subsistence have been inputted as per the latest budget calculator for your project, and actual travel costs have also been included; and
  • You have sent a participant report to all participants, and at least 25% have been received and accepted by you.

For information on how to download the report, and how to send out and approve participants’ reports please refer to the Mobility Tool Guidance for Beneficiaries (676 KB) which is available to download.

Completing your final report

You are contractually required to complete a final report as part of your Grant Agreement. This report is a crucial part of the evaluation of your project. We will evaluate the following:

  • Project outputs and results;
  • Transnational element of your project;
  • Value, impact and benefits of your project.

The final report is linked to the final payment of your funding.

For more information about completing your final report please refer to the Final Report Guidance (342 KB) document which is available to download.

Monitoring, evaluation and dissemination

The UK National Agency is here to support you in making your project a success. Below are some useful resources and reference materials you can use to help manage your project.

Mobility Start-up Seminar

The Start-up Seminar for Leonardo Mobility projects funded in 2013 was held on 6 June 2013 at Millennium Point in Birmingham.

The day provided valuable practical information on how to manage your 2013 Mobility project. National Agency staff were on hand to offer tips and advice on how to deliver really high quality projects, and current project co-ordinators were there to share their experiences and good practice. You can download a summary of all the 2013 projects (529 KB) which were represented at the seminar, with an index showing projects grouped per vocational field. You can also view all the presentations from the day in the Start-up Seminar resource pack (2.42 MB).

If you were unable to attend the event, you can download our help and guidance to help you with your project, in particular the 2013 Leonardo Mobility Handbook (686 KB), which provides comprehensive information on running your project. You can also download annexes for partner and learner agreements:

Health and safety

It is important to make sure your participants are safe and healthy during their Mobility, especially young trainees or workers that are undertaking a European work placement for the first time.

The Good Practice Guide to Health and Safety (191 KB) covers all aspects of health and safety that needs to be considered from the very start of your project.


The European Credit System for Vocational Education and Training (ECVET) is a technical framework to facilitate the transfer, recognition and accumulation of assessed learning outcomes with a view to achieving a qualification.

To find out more about ECVET or to request a free visit from one of the experts visit the ECVET website.

Mobility Tool and ECAS

The National Agency will monitor the progress of your Leonardo Mobility project using the Mobility Tool: a database created by the European Commission, as well as monitoring calls, and checking project milestones. Your project could also be visited during the project’s lifetime.

You are contractually required to complete the Mobility Tool before your mobility placements take place with details of the participants and accompanying persons and to which partner they are being sent. Costs can be entered after the mobility, particularly travel costs as these are based on actual costs including transfers to and from the airport. Often these are not finalised until after the mobility is over.

The Mobility Tool is accessed through ECAS, the European Commission Authentication Service. You will need to register on ECAS before you can see your project on the Mobility Tool. For help with this please refer to the ECAS User Manual (641 KB).

Provided you have not changed your contact person or email address from that in the original application form, you will be able to view your projects on the Tool by following a link in the guidance document (676 KB).

Changes to your project

As your project progresses, you might need to make some changes due to unforeseen circumstances. Please contact your designated project officer at the National Agency to help you with this. There will a limit to the amount of changes you can make.

Pre-financing Payments

Depending on your payment structure, you might need to draw down a second or third payment during the lifetime of your project. If this is the case, you will be able to submit a request to do this after you have spent 70% of the pre-financing already received. Please request this from your project officer.

Evaluate your activities

Evaluation helps to capture the successes of your project and enables you to learn from your experiences. 

A clear evaluation plan is important in order to identify what will be evaluated, when, and by whom. Evaluation can be quantitative and/or qualitative and should take place throughout the life of the project. You may want to evaluate the activities and outputs of your project and the process of working with your European partners. You should refer back to the plans set out in your original application and ensure that evaluation activities are delivered in line with these.

Final evaluation

This will take place during the last phase of your project and will assess the overall lessons you have learnt. For further detail on the reporting deadlines, please refer to 2013 reporting above where you will also find information and guidance on how to complete and submit your final report.

Share your success

Disseminating your project is important in order to ensure that others, such as decision makers and stakeholders, benefit from your experience. You should consider disseminating comments from participant questionnaires submitted to the Mobility Tool and any other evaluation feedback you have had. Use quotes to share the success of your project through the use of social media channels, newsletters or blog articles.

The National Agency has also produced the Sharing Success handbook (1.51 MB), a guide that gives you an introduction to dissemination of your funded project. It’s a great tool to give individuals the opportunity to promote their experience as well as the organisations.

Key documents

Sharing Success handbook (1.51 MB)

Statistics and results