Leonardo Partnerships are small-scale co-operation projects between organisations working in the field of vocational education and training, on theme(s) of common interest. Leonardo Partnerships focused on the process of working together with partner organisations from across Europe, to exchange ideas and best practice, with the aim of gaining a better understanding of the areas of common interest in VET and finding solutions to common problems.
For all successful Leonardo Partnerships applications you will need to report your project or activity. Your final report is an opportunity for you to showcase your successes and for us to evaluate the achievements, impact and benefits of your project.
2013 Call Leonardo Partnerships will need to submit their final reports by the following dates:
- 2013 Call Leonardo Partnership Projects – 30 September 2015
Registering on ECAS to access your final report
You will be sent a link to your final report form, which is specific to your organisation and your project. In order to download the form you will need to log in to ECAS. If you already have ECAS login details you can use these; otherwise you will need to register on ECAS first. You can find instructions on how to do this in the video below:
Completing your final report
The final report is linked to your final payment and you will need to complete it at the end of your project. We will send you a link to your organisation’s individual final report form before your project ends. It is important that you complete your own organisation's report form, which will contain some pre-filled information. Your partners will each receive their own partially pre-filled report forms from their own National Agencies. However, you will need to discuss and agree some of the content for the report with your partners.
You can find detailed guidance on completing and submitting the final report in our 2013 Call Partnerships Guide to Final Report and EST (650 KB). Please read this document carefully and contact us if you have any queries.
The final deadline for submitting your 2013 Call Leonardo Partnership final report is 30 September 2015.
Final report webinars
We held a series of webinars open to partnership projects funded under the 2013 Call.
The webinars were designed to help you submit your final report, including hints and tips for producing a good quality report and an introduction to using the European Shared Treasure (EST) database.
If you were unable to attend a session, or just want to recap, you can view a recording of the webinar held on 9 July 2015 below:
If you have any queries about the 2013 Call Partnerships final report webinars, please email Grundtvig@uk.ecorys.com and include the event title in the subject of your email.
Uploading your project results onto EST
The European Shared Treasure database (EST) is a Europe-wide database showcasing cooperation projects and their results. All 2013 Call Leonardo Partnerships are required to update EST with details of your project and at least one project result at final report stage. A unique project code and password will be sent to you by email by the National Agency before your project formally ends. This will allow you to access your record on the database and start inputting information and final results. You can find further guidance on completing EST in the 2013 Call Partnerships Guide to Final Report and EST (650 KB)
The final deadline for 2013 Call Leonardo Partnerships to enter information and results onto EST is 30 September 2015.
Monitoring, evaluation and dissemination
The UK National Agency is here to support you in making your project a success. Below are some useful resources and reference materials you can use to help manage your project.
We held a Start-up Seminar for newly funded 2013 Call Partnerships in September 2013. The day provided valuable information on how to manage a Partnership project successfully and in line with the European Commission requirements.
For those who were unable to attend the event in person we recorded the presentations for reference. These cover the important requirements you need to be aware of, along with some useful hints and tips on running a successful project.
Part 1: An introduction to Partnerships and how the grant works
Part 2: Four key requirements to receive your grant
Part 3: Monitoring and reporting on your grant
Part 4: Disseminating your project
Things you need to know (355 KB)
Working with partners
Building and sustaining strong relationships with your partners is key to delivering a successful Partnership. Below are some tips on working with your project partners:
Be confident in the skills and expertise of your partnership - Work together and ensure that all partners contribute actively. Make sure each partner’s contribution is valued and necessary.
Be attentive to communication - Regular contact with your partners is key to a successful project. Make use of different tools and media to maintain contact between meetings and allow extra time to deal with any language barriers. Keeping in touch with the National Agency will also help your project run smoothly. If you have any questions or concerns about your project, don’t hesitate to contact us!
Carry out your workplan - It is important to deliver the objectives and outcomes outlined in your original application. Identifying project milestones and each partner’s contribution will help your project stay on track, especially when reviewed at each meeting.
If you would like to find out more about working with partners refer to the Learning Together handbook (2.69 MB).
Evaluate your activities
Evaluation helps to capture the successes of your project and enables you to learn from your experiences.
A clear evaluation plan is important in order to identify what will be evaluated, when, and by whom. Evaluation can be quantitative and/or qualitative and should take place throughout the project lifecycle. You may want to evaluate the activities and outputs of your project and the process of working with your European partners. You should refer back to the plans set out in your original application and ensure that evaluation activities are delivered in line with these.
In addition to your project evaluation activities, all Leonardo Partnership projects are required to submit formal evaluation reports to the National Agency:
Interim evaluation: All projects had to submit a Progress Report to the National Agency in 2014 at the mid-point of the project.
Final evaluation: You will need to work with your partners to complete a final report and submit it to the National Agency after your project has ended. For further detail on the reporting deadlines, please refer to 2013 reporting above where you will also find information and guidance on how to complete and submit your final report.
Understanding Achievements handbook (916 KB)
Share your success
Disseminating your project is important in order to ensure that others, such as end users, decision makers and stakeholders, benefit from your experience.
You should think about sharing your success throughout the life of your project: at the start, during and at the end. When considering disseminating your project, you should consider the two types of project results:
- Tangible outputs: such as CDs, DVDs, your website, a new tool, new methodologies, project documentation;
- Intangible outputs: such as the achievements of individuals, recommendations for changes, lessons learned.
You can share these results through different channels such as newsletters or press releases, conferences or networking events or via online tools or platforms. You should refer to the dissemination plans set out in your original application and ensure your dissemination activities are in line with these.
Sharing Success handbook (1.51 MB)
LLP logo (425 KB)