If you are from a UK school, college or local authority taking part in an Erasmus+ project this page will give you some useful guidance and advice on how to run, manage and report on:
Key Action 1 school staff mobility projects;
Key Action 2 school education Strategic Partnership projects and;
Key Action 2 school-only Strategic Partnership projects.
Following recent events, when travelling outside the UK, we advise you and your institution to consult the Foreign, Commonwealth and Development Office (FCDO) website for foreign travel advice. You can also find some general guidance on our travel and accommodation webpage.
We hold events for beneficiaries of the different types of Erasmus+ school projects, covering topics such as grant agreements, impact and dissemination, reporting and compliance and best practice. They also provide an opportunity for organisations to ask questions to the UK National Agency.
- 2020 Erasmus+ School Exchange Partnership (KA229) projects webinar with information on grant agreements, rules and opportunities.
- As you will still be receiving Organisational Support, this implies that the beneficiary organisation continues to be responsible for carrying out all necessary tasks to implement qualitative activities (preparation, support during the activity and follow-up) as identified in the programme reference documents, independently from whether the activity takes place physically, virtually or both.
- The grant amount is calculated by multiplying the total number of participants in virtual mobility activities by the unit contribution applicable as specified in Annex IV of your Grant Agreement.
Project handbooks are available to download for guidance on managing your Erasmus+ project:
The Staff Mobility Agreement (30 KB), School Education Grant agreement for Teaching and Training (65 KB) and School Education Quality commitment (33 KB) documents are not mandatory documents and will not need to be attached to your final report. However we would recommend using them to support your project. The main aim is that the sending school, the receiving organisation and the participant clarify expectations and ensure that the stay abroad is meaningful.
Visit our IT tools page for an overview of the European Commission's online tools and further support and guidance materials, including Mobility Tool+.
You can download the Mobility Tool+ quick start guide for Key Action 1 School staff mobility projects (562 KB) and the Mobility Tool+ quick start guide for Key Action 2 Strategic Partnerships projects (454 KB).
The distance calculator is designed for organisations taking part in the Erasmus+ Programme to calculate travel distances for grant support to individuals.
School Education Gateway
School Education Gateway is a European Commission (EC) portal to support schools in planning Erasmus+ projects, including help with partner-finding. You can also find news and events, policy updates and information on good practice. The School Education Gateway portal works alongside eTwinning and your eTwinning login will work on School Education Gateway. Please visit our School Education Gateway webpage for further information.
eTwinning is a free online community for schools and FE/VET colleges in Europe. It allows you to collaborate on projects within a secure network and platform. With over 250,000 registered educators across Europe, why not join the secure online network for teachers and pupils across Europe today? Register on the pan-European website.
The British Council manages and promotes eTwinning for UK schools. Visit the British Council's eTwinning website for more information on professional development opportunities in the UK and wider Europe, as well as UK regional case studies, resources and support.
Key Action 1
Please ensure that all participants return a Certificate of Attendance (221 KB). This is a mandatory document that will need to be attached to your final report as proof that the mobility took place. You are free to use our certificate as a template, or you can produce your own if it contains all the relevant information.
Key Action 2
You are free to use our certificate as a template, or you can produce your own. Please make sure your supporting documentation details contain all the required information as stipulated in the Project Grant Agreement.
- Key Action 2 Certificate of Attendance For Multiple Participants Learning Teaching Training Activities (220 KB)
- Key Action 2 Certificate of Attendance For Multiple Participants Transnational Project Meetings (220 KB)
- Key Action 2 Certificate of Attendance Transnational Project Meeting (210 KB)
Costs and expenditure
You should ensure that the costs incurred as part of your Erasmus+ project are considered eligible in accordance with your project grant agreement. You must also ensure that expenditure is substantiated by adequate supporting documents that can be produced in the context of the checks or audits as described in your grant agreement. Specific information about the supporting documentation your organisation is required to retain for each budget category of your grant can be found in your project grant agreement.
We would like to remind you that your organisation should also keep evidence of all project expenditure. Keeping project expenditure by way of receipts and invoices is not only good practice but may be required in evidence should your project be subjected to your organisation’s internal audits or external audits associated specifically with your Erasmus+ project.
It is advisable to keep as much original information and evidence as possible in a project file. This will facilitate a smooth handover should your Erasmus+ project coordinator change during your project lifetime, and also help your organisation complete the narratives of its Erasmus+ final report when the time comes.
Exceptional costs for the Implementation of Virtual Mobility
Beneficiaries are allowed to transfer up to 10% of the funds from any budget category based on unit contributions to exceptional costs in order to cover costs related to buying and/or renting of equipment and/or services necessary for the implementation of virtual mobility activities due to COVID-19, even if no funds were initially allocated to the Exceptional Costs budget category. Any request to record exceptional costs associated with virtual mobility implementation must be reviewed and approved by the UK NA prior to being encoded in the MT+. Please complete and return the Exceptional Costs Virtual Mobility Implementation Schools form (69 KB) by emailing the team.
Organisation Registration System user manual
This document explains how to obtain your organisation's PIC number, which you must have before you submit your application, and how to use the Organisation Registration System.
Impact and dissemination
Impact and dissemination are key aspects of the Erasmus+ programme. The Erasmus+ Programme has a total budget of €14.8 billion for supporting projects in the fields of education, training, youth and sport for the seven years of its operation (2014-2020). Since the global economic crisis in 2008, public sector finances in Member States across Europe have been under pressure. In this context, the importance of demonstrating the purpose and value for money of public spending is vital.
Please use the information below to help you measure the impact of your Erasmus+ activities and disseminate project outcomes before, during and after your Erasmus+ project.
Measuring impact is about ensuring that activities are targeted at an identified need and measuring how effective they are at meeting that need. For more information please consult our Impact assessment resources page.
Dissemination is a term used by the European Commission in many of its documents and simply means to spread widely. All projects are encouraged to share (or disseminate) the successes of their project. This means that even after your project finishes the successes can still have an impact in the future. Important information about dissemination can be found in Annex II of the Erasmus+ Programme Guide. For more information please visit our promotion and dissemination page.
All organisations running an Erasmus+ project agree to promote the programme to their staff and learners and to disseminate the results of Erasmus+ activities. Any materials or digital products produced to promote the Programme must use the European Commission's Erasmus+ logo and publicly acknowledge the support received from the European Union. For logos and guides on how to use them please see our promotion and dissemination page.
Erasmus+ Project Results Platform
The Erasmus+ Project Results Platform (EPRP) is a dissemination platform developed by the European Commission for Erasmus+. It offers a comprehensive overview of projects funded under the programme and highlights best practices. The platform serves as a useful tool in disseminating the outcomes of your project and makes available any tangible resources, products, deliverables and outputs which have resulted from funded projects. Please note for Key Action 2 projects it is compulsory to upload your project results as stated in your grant agreement.
Read more about it on our Promotion and Dissemination page.
Networks and initiatives
Europass is a European initiative designed to help people make their skills and qualifications clearly and easily understood when moving around the UK and Europe. It helps provide information, where it is needed, by articulating skills gained during time spent within Europe, to giving a more detailed breakdown of an academic award.
If you are looking to work or study in Europe then Europass can provide you with the means to effectively promote your skills and competences. It is free to use and recognised all over Europe. For further information please visit the Europass website.