If you are from a UK school, college or local authority taking part in an Erasmus+ project this page will give you some useful guidance and advice on how to run, manage and report on:
Key Action 1 school staff mobility projects;
Key Action 2 school education Strategic Partnership projects and;
Key Action 2 school-only Strategic Partnership projects.
Following recent events, when travelling outside the UK, we advise you and your institution to consult the Foreign, Commonwealth and Development Office (FCDO) website for foreign travel advice.
Below you can find school sector information and guidance. Don’t forget you can also find guidance on:
- Project support – for key documents such as the programme guide and guide for experts.
- IT tools – for guidance on the European Commission's online tools that you must use including Mobility Tool+, Online Linguistic Support (OLS), Organisation Registration System (ORS) and the distance calculator.
- Promotion and dissemination – for details on submitting your results to the Erasmus+ Project Results Platform, working with the press and using the logo in your project promotion.
- Impact and evaluation – for Impact+ tool and resources to support your evaluation.
Start-up events are events for beneficiaries, covering topics such as grant agreements, impact and dissemination, reporting and compliance and best practice. There are no further start-up events planned, however you can find the 2020 KA229 recording below for your reference.
- 2020 Erasmus+ School Exchange Partnership (KA229) projects webinar with information on grant agreements, rules and opportunities.
- As you will still be receiving Organisational Support, this implies that the beneficiary organisation continues to be responsible for carrying out all necessary tasks to implement qualitative activities (preparation, support during the activity and follow-up) as identified in the programme reference documents, independently from whether the activity takes place physically, virtually or both.
- The grant amount is calculated by multiplying the total number of participants in virtual mobility activities by the unit contribution applicable as specified in Annex IV of your Grant Agreement.
Project handbooks are available to download for guidance on managing your Erasmus+ project:
The Staff Mobility Agreement (30 KB), School Education Grant agreement for Teaching and Training (65 KB) and School Education Quality commitment (33 KB) documents are not mandatory documents and will not need to be attached to your final report. However we would recommend using them to support your project. The main aim is that the sending school, the receiving organisation and the participant clarify expectations and ensure that the stay abroad is meaningful.
Key Action 1
Please ensure that all participants return a Certificate of Attendance (221 KB). This is a mandatory document that will need to be attached to your final report as proof that the mobility took place. You are free to use our certificate as a template, or you can produce your own if it contains all the relevant information.
Key Action 2
You are free to use our certificate as a template, or you can produce your own. Please make sure your supporting documentation details contain all the required information as stipulated in the Project Grant Agreement.
- Key Action 2 Certificate of Attendance For Multiple Participants Learning Teaching Training Activities (220 KB)
- Key Action 2 Certificate of Attendance For Multiple Participants Transnational Project Meetings (220 KB)
- Key Action 2 Certificate of Attendance Transnational Project Meeting (210 KB)
Mobility Tool+ guides
You can download the Mobility Tool+ quick start guide for Key Action 1 School staff mobility projects (562 KB) and the Mobility Tool+ quick start guide for Key Action 2 Strategic Partnerships projects (454 KB).
Costs and expenditure
You should ensure that the costs incurred as part of your Erasmus+ project are considered eligible in accordance with your project grant agreement. You must also ensure that expenditure is substantiated by adequate supporting documents that can be produced in the context of the checks or audits as described in your grant agreement. Specific information about the supporting documentation your organisation is required to retain for each budget category of your grant can be found in your project grant agreement.
We would like to remind you that your organisation should also keep evidence of all project expenditure. Keeping project expenditure by way of receipts and invoices is not only good practice but may be required in evidence should your project be subjected to your organisation’s internal audits or external audits associated specifically with your Erasmus+ project.
It is advisable to keep as much original information and evidence as possible in a project file. This will facilitate a smooth handover should your Erasmus+ project coordinator change during your project lifetime, and also help your organisation complete the narratives of its Erasmus+ final report when the time comes.
Exceptional costs for the Implementation of Virtual Mobility
Beneficiaries are allowed to transfer up to 10% of the funds from any budget category based on unit contributions to exceptional costs in order to cover costs related to buying and/or renting of equipment and/or services necessary for the implementation of virtual mobility activities due to COVID-19, even if no funds were initially allocated to the Exceptional Costs budget category. Any request to record exceptional costs associated with virtual mobility implementation must be reviewed and approved by the UK NA prior to being encoded in the MT+. Please complete and return the Exceptional Costs Virtual Mobility Implementation Schools form (69 KB) by emailing the team.