Top tips for applying

Erasmus+ has a limited budget which is allocated on a competitive basis, based on a scoring system. Here we provide our top 20 tips to help you on your path to producing a successful application. Please visit your sector pages for further detailed guidance on applying.

  1. Remember, applications for Erasmus+ funding are made through the institution/organisation rather than by individuals.
  2. Start your application well before the due date, in case there are any issues with IT on deadline day.
  3. Read the Erasmus+ Programme Guide in detail to ensure you understand the funding rules and eligibility criteria for your chosen activity.
  4. Remember to check the correct deadline for the relevant Key Action you want to apply under, and that it is in UK time.
  5. Visit our page on before you apply to ensure your organisation/institution is eligible.
  6. Make sure you use the correct Participant Identification Code (PIC) – there should only be one for each organisation.
  7. When your PIC is entered into an application form, your organisation’s details will be entered automatically.
  8. Use the correct distance banding when calculating travel – particularly relevant for youth applications.
  9. For youth applications, make sure you submit a completed timetable template as this helps with the quality assessment.
  10. Check the eligibility of your activity type: ensure you have the correct number of participants and duration of activity.
  11. When applying for higher education mobility funding under Key Action 1, be as accurate as possible in predicting numbers of mobilities.
  12. The budget section is important – this is where some projects fall down.
  13. Check and read more about organisational and financial capability. Note that all Erasmus+ projects are co-funded and Erasmus+ grants will not cover all costs – the grant is intended to be a contribution towards the costs of project implementation and mobility activities.
  14. For vocational education and training (VET) applications, remember you can score the necessary points needed for a quality application but you can still fail if you do not answer a threshold question.
  15. Remember there are word limits in sections of the application form.
  16. If relevant, please check you have the correct minimum number of partners.
  17. Ensure that start date and end date of your project accurately reflect the length of the project applied for. In Key Action 1, that is either one year or two years, e.g. 01/06/15 – 31/05/16 or 15/08/15 – 14/08/17. For Key Action 2, it is two or three years, e.g. 01/09/15 – 31/08/17 or 15/10/15 – 14/10/18.
  18. Ensure you understand the quality criteria against which your application will be assessed. See 2016 assessor's guide (Guide for Experts) (743 KB).
  19. Whether you have been successful or unsuccessful in applying for funding for a project, you can still apply for another project in the next funding round.
  20. Check our FAQ section for a more detailed list of questions and read your sector guidance notes in our apply for funding section.

The UK National Agency can help you all the way but unfortunately we cannot advise you whether your project will be successful before you apply. Read more about the selection process. If you have any other questions, please contact us.