VET projects

Advice and guidance on how to run, manage and report on your Erasmus+ vocational education and training (VET) mobility for VET learners and staff and strategic partnership projects.

Following recent events, when travelling outside the UK, we advise you and your institution to consult the Foreign and Commonwealth Office (FCO) website for foreign travel advice. You can also find some general guidance on our travel and accommodation webpage.

2017 Call

Running a Key Action 1 project?

The 2017 Call Key Action 1 Convention was held in Birmingham in June 2017. 

You can view the presentation from the day below. It includes detailed information about managing your Key Action 1 project throughout the project’s lifecycle, as well as helpful hints and tips.

Watch our Key Action 1 support video

You can watch the recording of our support webinar which was held in July 2017.

2016 Call

Running a Key Action 1 project

The Key Action 1 Convention was held in Birmingham in June 2016. Watch the videos shared by projects presenting at the event, including Kairos Europe and Southern Regional College.

You can view the presentation from the day below.

Running a Key Action 2 project

The Key Action 2 Start-up seminar was held in Birmingham in October 2016. You can view the presentation from the day below.

Watch our Key Action 1 support videos

You can watch these bite-sized videos which aim to summarise key points on the following three key topics: monitoring, reporting and dissemination.

Questions about your grant agreement or using IT Tools?

Take a look at these video recordings from our support webinar delivered in June 2016. It is split into two sections. You can use the quick links in the videos to skip to the part you want to review.

Watch part one to cover common queries about your grant agreement, including what to expect, responsibilities and managing changes.

Part two provides guidance and tips for using the European Commission's IT tools including the participant portal or EU Login, Mobility Tool+ and online Linguistic Support (OLS). 


2015 Call

Our Start-up events are designed to help get your project off to a great start and hear from National Agency staff on topics including financial management.

Key Action 1

The Key Action 1 Start-up seminar was held in Birmingham in June 2015. You can view the presentation from the day below or download the slides (6.36 MB).

Key Action 2

The Key Action 2 Start-up seminar was held in Birmingham in October 2015. You can view the presentation from the day below or download the slides (6.31 MB).

Project handbooks

Project handbooks are available to download for guidance on managing your Erasmus+ project:

2018 Call

2018 Call Key Action 2 project handbook (864 KB) for VET and adult education.

2017 Call

The 2017 Call Key Action 1 project handbook for VET and adult education is comprised of the following three documents:

2017 Call Key Action 2 project handbook (906 KB) for VET and adult education

2016 Call

2016 Call Key Action 1 project handbook (1.05 MB) for VET and adult education

2016 Call Key Action 2 project handbook (660 KB) for VET and adult education

2015 Call

2015 Call Key Action 1 project handbook (318 KB) for VET and adult education

2015 Call Key Action 2 project handbook (654 KB) for VET, adult education and youth


Recognition of learning outcomes

The sending and receiving organisations involved should agree on issuing a Europass mobility certificate at the end of the mobility. Read more about Europass.

Reporting templates

The European Commission (EC) produces templates for key reporting documents, such as interim reports which you will need to submit during your project’s lifecycle, and final reports near the end of your project. 

Mobility Tool+

Visit our IT tools page for an overview of the European Commission's online tools including Mobility Tool+ and further support and guidance materials.

2017 Call reporting

We recommend you read our Key Action 1 project handbook available above for full information about reporting and guidance.

We have produced the following reporting templates for guidance which are available to download. These are to assist with desk checks during your project lifecycle. Use of these templates is not mandatory however they include the minimum details required by the National Agency. Download the mobility declaration of attendance (15 KB) and participant grant receipt (15 KB) templates.

2016 call reporting

You can download Key Action 1 VET sample participant report templates for learners (76 KB) and sample participant report templates for staff (61 KB). These are example templates only. Participants will receive these documents automatically via the Mobility Tool+ and must complete them once received by email from Mobility Tool+. However you may find it useful to share these templates with participants in advance so they can know what to expect to receive. 

Guidance documents

When the reporting documents are made available we will publish guidance documents to help you submit a good quality report. We will also notify you if we hold any face-to-face events or online webinars to provide further reporting guidance.

Participant Portal user manual

This document explains how to obtain your organisation's PIC number, which you must have before you submit your application, and how to use the Participant Portal.

Download the Participant Portal user manual (4.9 MB)

Monitoring checklist

We have put together a checklist with points to consider before, during after learner and staff mobility placements. Download the 2017 KA1 Vocational Education and Training (VET) and Adult Education Beneficiary Project Checklist (257 KB).

Final report guidance

This guide is designed to help you complete and submit the Final Beneficiary Report (also referred to as the Final Report) for your KA2 project. Download the KA2 AE and VET Final Report Beneficiary Guidance (874 KB).

Please subscribe to our newsletter to be notified of future advice and guidance information for reporting.

Linguistic Support

The Erasmus+ Online Linguistic Support (OLS) has been designed to provide language assessments and courses for Erasmus+ participants and aims to improve their knowledge of the language in which they will work, study or volunteer abroad so that they can make the most out of their experience. 

Download the OLS beneficiary user guide and OLS technical Q&A guide.

Promotion and Dissemination


Dissemination is a term used by the European Commission in many of its documents and simply means to spread widely. All projects are encouraged to share (or disseminate) the successes of their project. This means that even after your project finishes the successes can still have an impact in the future. Important information about dissemination can be found in Annex II of the Erasmus+ Programme Guide. For more information please visit our promotion and dissemination page.

Erasmus+ logo

All organisations running an Erasmus+ project agree to promote the programme to their staff and learners and to disseminate the results of Erasmus+ activities. Any materials or digital products produced to promote the Programme must use the European Commission's Erasmus+ logo and publicly acknowledge the support received from the European Union. For logos and guides on how to use them please see the promotion and dissemination page. 

Erasmus+ Project Results Platform

The Erasmus+ Project Results Platform (EPRP) is a dissemination platform developed by the European Commission for Erasmus+. It offers a comprehensive overview of projects funded under the programme and highlights best practices. The platform serves as a useful tool in disseminating the outcomes of your project and makes available any tangible resources, products, deliverables and outputs which have resulted from funded projects.

What do I need to use the platform for?

Erasmus+ beneficiaries can do the following actions:

  • Upload results, website information and add a logo to your project
  • Edit personal contact data for the project co-ordinator and partners
  • Submit your uploaded content for review by the National Agency

We would encourage you upload your project results regardless of which Key Action your projects is funded under to disseminate your successes. However please note for Key Action 2 projects it is compulsory to upload your project results as stated in your grant agreement. 

Who should I contact?

If you have any questions about this activity, please contact Ecorys UK by email or telephone: 0121 212 8947.